March 27, 2008 Special Meeting
Apr 13th, 08
CHARTER TOWNSHIP
OF PENNFIELD
SPECIAL MEETING
MINUTES
March 27, 2008
7:00 P.M.
Supervisor Behnke called the meeting to order at 7:00 p.m. at the Pennfield
Middle School Cafeteria. Present were Supervisor Behnke, Treasurer
Phillips and Trustees Bartlett, Houseman, Ensign and Newman. Clerk Bammer was
excused. There were 8 citizens present. Supervisor Behnke led the Pledge
of Allegiance.
PUBLIC HEARING
Supervisor Behnke called the Public Hearing to order at 7:03 p.m. at the
Pennfield Middle School Cafeteria. The purpose of the public hearing was
to hear comments on the Township Budget and the Truth in Taxation/Fiscal Year
Budgets for 2008/2009.
1) General Fund Budget $2,071,675.00
2) Building Inspection Budget $ 59,650.00
3) Water Budget $ 433,454.00
4) Sewer Budget $ 743,192.00
The entire budget has been accessible in the Township Office for public
viewing during normal business hours. Supervisor Behnke closed the public
hearing at 7:06 p.m.
Supervisor Behnke opened the floor for public comment. One individual
spoke regarding deputies’ salaries.
Supervisor Behnke closed the Public Hearing and resumed the Special Board
Meeting at 7:05 p.m.
CITIZEN COMMENTS:
Supervisor Behnke opened the floor for public comment. There were no
comments.
ADDITIONS/DELETIONS TO THE AGENDA:
It was moved and seconded by (Phillips/Newman) to accept the agenda as
presented. Motion Carried.
NEW BUSINESS:
PENNFIELD CHARTER
TOWNSHIP
RESOLUTION #08-13
(A Resolution establishing the
millage rate for the Pennfield
Charter Township
for 2008)
WHEREAS, the Pennfield Charter Township Board has published proper
notice in regard to the setting of its
millage rate for 2008, and
WHEREAS, the Pennfield Charter Township Board has properly
conducted a Public Hearing on the proposed
millage rate as required by Public
Act No. 5 of the 1982 (Truth in
Taxation), so
THEREFORE, BE IT RESOLVED, that the Pennfield Charter
Township Board
hereby agrees to establish a Township
tax levy for all real and personal property
at the maximum allowable millage rate for 2008, as approved by the voters in
Pennfield Charter
Township.
Moved by Treasurer Phillips Seconded
by Trustee Newman
Supervisor Behnke
Yes Trustee Bartlett
Yes
Clerk
Bammer Excused Trustee Ensign Yes
Treasurer
Phillips Yes Trustee Newman Yes
Trustee Houseman Yes
Vote shows 6 yes, 0 no and 1 excused, resolution #08-13 stands adopted.
PENNFIELD CHARTER
TOWNSHIP
RESOLUTION #08-14
(A Resolution establishing the
General Appropriations Act
for the Pennfield Charter
Township)
WHEREAS: Pennfield
Charter Township
wishes to establish a General
Appropriations Act for Pennfield Charter
Township; to define the
powers and
duties of the Pennfield Charter
Township officers in
relation to the administration
of the budget; and to provide remedies
for refusal or neglect to comply with the
requirements.
The Board of Trustees of Pennfield
Charter Township resolves:
Section 1: Title
This resolution shall be known as the
Pennfield Charter Township General Appropriations Act.
Section 2: Chief Administrative Officer
The Supervisor shall be the Chief
Administrative Officer and shall perform the duties of the Chief Administrative
Officer enumerated in this act.
Section 3: Fiscal Officer
The Clerk shall be the Fiscal Officer
and shall perform the duties of the Fiscal Officer enumerated in this act.
Section 4: Public Hearings on the Budget
Pursuant to MCLA 42.26, notice of a
public hearing on the proposed budget was published in a newspaper of general
circulation on Thursday March 13, 2008 and a public hearing on the
proposed budget was held on Thursday, March 27, 2008.
Section 5: Estimated Revenues
Estimated township general fund revenues
for fiscal year 2008-2009, including an allocated millage of 1 mil; voter
authorized millage of 3 mills; and various miscellaneous revenues shall total
$2,071,675.00
Section 6: Millage Levy
The Pennfield Charter Township Board
shall cause to be levied and collected the general property tax on all real and
personal property within the township upon the current tax roll an amount equal
to 4 mils as authorized under state law and approved by the electorate.
Section 7: Estimated Expenditures
Estimated township general fund
expenditures for fiscal year 2008-2009 for the various township activities per
the attached budget.
Section 8: Adoption of Budget by Reference
The general fund budget of Pennfield Charter Township
is hereby adopted by reference, with revenues and activity expenditures as
indicated in Section 5 and 7 of this act.
Section 9: Adoption of Budget by Cost Center
The Board of Trustees of Pennfield
Charter Township adopts the 2008-2009 fiscal year general fund budget by cost
center. Township officials responsible for the expenditures authorized in the
budget may expend township funds up to, but not to exceed, the total
appropriation authorized for each cost center and may make transfers among the
various line items contained in the cost center appropriation. However, no
transfers of appropriations for line items related to personnel or capital
outlay may be made without prior board approval by budget amendment.
Section 10: Appropriation Not a Mandate to Spend
Appropriations will be deemed maximum
authorizations to incur expenditures. The fiscal officer shall exercise
supervision and control to ensure that expenditures are within appropriations,
and shall not issue any township order for expenditures that exceed appropriations.
Section 11: Periodic Fiscal Reports
The fiscal officer shall transmit to the
board at the end of each of the first three quarters, and at the end of each
month occurring during the fourth quarter, a report of financial operations, including,
but not limited to:
a) A summary statement of the actual
financial condition of the general fund at
the end of the previous quarter.
b) A summary statement showing the
receipts and expenditures and
encumbrances for the previous quarter
and for the current fiscal year to the end
of the previous quarter;
c) A detailed list of:
1)
Expected revenues by major sources as estimated in the budget; actual
receipts to date for the current fiscal
year compared with actual receipts for the
same period in the prior fiscal year;
the balance of estimated revenues to be
collected in the current fiscal year;
and any revisions in revenue estimates
resulting from collection experience to
date.
2)
For each cost center; the amount appropriated; the amount charged to
each appropriation in the previous
quarter for the current fiscal year and as
compared with the same period in the
prior fiscal year; the unencumbered balance
of appropriations; and any revisions in
the estimate of expenditures.
Section 12: Limit on Obligations and Payment
No obligation shall be incurred against,
and no payment shall be made from any
appropriation account unless there is a sufficient unencumbered balance in
the appropriation and sufficient funds are or will be available to meet the
obligation.
Section 13: Budget Monitoring
Whenever it appears to the Chief
Administrative Officer or the Township Board that the actual and probable
revenues in any fund will be less than the estimated revenues upon which
appropriations from such funds were based, and when it appears that
expenditures shall exceed an appropriation, the Chief Administrative Officer
shall present to the township board recommendations to prevent expenditures
from exceeding available revenues or appropriations for the current fiscal
year. Such recommendations shall include proposals for reducing appropriations,
increasing revenues, or both.
Section 14: Violations of this Act
Any obligation incurred or payment
authorized in violation of this resolution shall be void and shall subject any
responsible official(s) or employee(s) to disciplinary action as outlined in
P.A.621 (1978) and the Pennfield
Charter Township
personnel manual.
Section 15: Board Adoption
Moved by Treasurer Phillips Seconded by Trustee
Newman
Supervisor Behnke
Yes Trustee Bartlett
Yes
Clerk
Bammer Excused Trustee Ensign Yes
Treasurer
Phillips Yes Trustee Newman Yes
Trustee Houseman Yes
Vote shows 6 yes, 0 no and 1 excused, resolution #08-14 stands adopted.
PENNFIELD CHARTER
TOWNSHIP
RESOLUTION #08-15
(A Resolution adopting the General
Fund Budget for
Pennfield Charter
Township for
Fiscal Year 2008-2009)
BE IT RESOLVED, that the Pennfield Charter Township Board officially
adopts
the proposed General Fund Budget for
Fiscal Year 2008-2009.
Proposed
Revenues $2,071,675.00
Proposed
Expenditures $2,071,675.00
FURTHER BE IT RESOLVED, that this budget shall become effective on
April 1, 2008.
Moved by Treasurer Phillips Seconded
by Trustee Newman
Supervisor Behnke
Yes Trustee Bartlett Yes
Clerk
Bammer Excused Trustee Ensign Yes
Treasurer
Phillips Yes Trustee Newman Yes
Trustee Houseman Yes
Vote shows 6 yes, 0 no and 1 excused, resolution #08-15 stands adopted.
PENNFIELD CHARTER
TOWNSHIP
RESOLUTION #08-16
(A Resolution adopting the
Building Inspection Department Budget for
Pennfield Charter
Township for
Fiscal Year 2008-2009)
BE IT RESOLVED, that the Pennfield Charter Township Board officially
adopts the
proposed Building Inspection Department
budget for Fiscal Year 2008-2009.
Proposed
Revenues $59,650.00
Proposed Expenditures $59,650.00
FURTHER BE IT RESOLVED, this budget shall become effective on April
1, 2008.
Moved by Treasurer Phillips Seconded
by Trustee Newman
Supervisor Behnke
Yes Trustee Bartlett Yes
Clerk
Bammer Excused Trustee Ensign Yes
Treasurer
Phillips Yes Trustee Newman Yes
Trustee Houseman Yes
Vote shows 6 yes, 0 no and 1 excused, resolution #08-16 stands adopted.
PENNFIELD CHARTER
TOWNSHIP
RESOLUTION #08-17
(A Resolution adopting the Water
Department Budget for Pennfield
Charter Township
for Fiscal Year 2008-2009)
BE IT RESOLVED, that the Pennfield Charter Township Board officially
adopts the
proposed Water Department Budget for
Fiscal Year 2008-2009:
Proposed
Revenues $433,454.00
Proposed
Expenditures $433,454.00
FURTHER BE IT RESOLVED, this budget shall become effective on April
1, 2008.
Moved by Treasurer Phillips Seconded
by Trustee Newman
Supervisor Behnke
Yes Trustee Bartlett Yes
Clerk
Bammer Excused Trustee Ensign Yes
Treasurer
Phillips Yes Trustee Newman Yes
Trustee Houseman Yes
Vote shows 6 yes, 0 no and 1 excused, resolution #08-17 stands adopted.
PENNFIELD CHARTER
TOWNSHIP
RESOLUTION #08-18
(A Resolution adopting the Sewer
Department Budget for
Pennfield Charter
Township for
Fiscal Year 2008-2009)
BE IT RESOLVED, that the Pennfield Charter Township Board officially
adopts
the proposed Sewer Department budget for
Fiscal Year 2008-2009.
Proposed
Revenues $743,192.00
Proposed
Expenditures $743,192.00
FURTHER BE IT RESOLVED, that this budget shall become effective on
April 1, 2008.
Moved by Treasurer Phillips Seconded
by Trustee Newman
Supervisor Behnke
Yes Trustee Bartlett Yes
Clerk
Bammer Excused Trustee Ensign Yes
Treasurer
Phillips Yes Trustee Newman Yes
Trustee Houseman Yes
Vote shows 6 yes, 0 no and 1 excused, resolution #08-18 stands adopted.
PENNFIELD CHARTER
TOWNSHIP
RESOLUTION #08-19
(A Resolution setting the salary
for the position of Township
Supervisor at $37,904.00 for the
period of April 1, 2008 to
March 31, 2009.)
BE IT RESOLVED, that the Pennfield Charter Township Board sets the
salary of the Township Supervisor at $37,904.00 which represents a 0% increase.
Moved by Treasurer Phillips Seconded
by Trustee Newman
Supervisor
Behnke Yes Trustee Bartlett Yes
Clerk
Bammer Excused Trustee Ensign Yes
Treasurer
Phillips Yes Trustee Newman Yes
Trustee Houseman Yes
Vote shows 6 yes, 0 no and 1 excused, Resolution #08-19 stands
adopted.
PENNFIELD CHARTER
TOWNSHIP
RESOLUTION #08-20.
(A Resolution setting the salary
for the position of Township
Clerk for the period of April 1,
2008 to March 31, 2009.)
BE IT RESOLVED: that the Township Board hereby sets the salary
of the Township
Clerk at $42,602.00 which represents a 0% increase.
Moved by Treasurer Phillips Seconded
by Trustee Newman
Supervisor Behnke
Yes Trustee Bartlett
Yes
Clerk Bammer Excused Trustee
Ensign Yes
Treasurer
Phillips Yes Trustee Newman Yes
Trustee Houseman Yes
Vote shows 6 yes, 0 no and 1 excused, resolution #08-20 stands adopted.
PENNFIELD CHARTER
TOWNSHIP
RESOLUTION #08-21.
(A Resolution setting the salary
for the position of Township
Treasurer for the Period of April
1, 2008 to March 31, 2009.)
BE IT RESOLVED: that the Township Board hereby sets the salary
of the Township
Treasurer at $42,602.00 which represents a 0% increase.
Moved by Treasurer Phillips Seconded
by Trustee Newman
Supervisor Behnke
Yes Trustee Bartlett Yes
Clerk
Bammer Excused Trustee Ensign Yes
Treasurer
Phillips Yes Trustee Newman Yes
Trustee Houseman Yes
Vote shows 6 yes, 0 no and 1 excused, resolution #08-21 stands adopted.
PENNFIELD CHARTER
TOWNSHIP
RESOLUTION #08-22.
(A Resolution setting the hourly
wage of the Township Code Compliance
Officer for the period of April 1,
2008 to March 31, 2009.)
BE IT RESOLVED: that the Township Board hereby sets the hourly
wage of the
Non-union and non-elected position of Code Compliance Officer to be
effective April 1, 2008 to March 31, 2009.
Code Compliance Officer/Zoning $14.48 per hour
*Entry levels will be determined by the
Executive Committee, normally
at 80% of shown hourly rate.
Moved by Treasurer Phillips Seconded
by Trustee Newman
Supervisor Behnke
Yes Trustee Bartlett Yes
Clerk
Bammer Excused Trustee Ensign Yes
Treasurer
Phillips Yes Trustee Newman Yes
Trustee Houseman Yes
Vote shows 6 yes, 0 no and 1 excused, resolution #08-22 stands adopted.
PENNFIELD CHARTER
TOWNSHIP RESOLUTION
#08-23
(A Resolution setting the salary
for the position of Township
Fire Chief for the period of April
1, 2008 to March 31, 2009).
BE IT RESOLVED: that the Township Board hereby sets the salary of the
Township Fire Chief at $53,836.00.
Moved by Treasurer Phillips Seconded
by Trustee Newman
Supervisor Behnke
Yes Trustee Bartlett
Yes
Clerk
Bammer Excused Trustee Ensign Yes
Treasurer
Phillips Yes Trustee Newman Yes
Trustee Houseman Yes
Vote shows 6 yes, 0 no and 1 excused, resolution #08-23 stands adopted.
PENNFIELD CHARTER
TOWNSHIP
RESOLUTION #08-24
(A Resolution setting the hourly
wages for non-union and
non-elected positions for the
period of April 1, 2008 to
March 31, 2009)
BE IT RESOLVED: that the Township Board hereby sets the wages of the
Non-union and non-elected positions to be effective
April 1, 2008 to March 31, 2009 for the following
Employee(s):
Salary
Deputy
Supervisor $7,140.00
Per Hour
Deputy
Clerk $ 13.68
Deputy
Treasurer $ 12.56
Utility
Clerk/Permits $ 13.68
Utility
Clerk/Permits $ 10.99
* Entry levels will be determined by the Executive Committee,
normally
at 80% of shown hourly rate.
* Deputy Clerk to receive $1.00 per hour
raise upon certification.
Moved by Treasurer Phillips Seconded
by Trustee Newman
Supervisor Behnke
Yes Trustee Bartlett Yes
Clerk
Bammer Excused Trustee Ensign Yes
Treasurer
Phillips Yes Trustee Newman Yes
Trustee Houseman Yes
Vote shows 6 yes, 0 no and 1 excused, resolution #08-24 stands adopted.
PENNFIELD CHARTER
TOWNSHIP
RESOLUTION #08-25
(A Resolution setting the hourly
rate for Paid on Call Fire Fighters
to begin April 1, 2008 and
continue until changed.)
BE IT RESOLVED: That the Township Board hereby sets the per hour rate
for Paid On
Call Fire Fighters as follows:
Minimum
Wage $ 7.15 7-01-07 - 6-30-08
$ 7.40 7-01-08 – remains the same, unless change in national minimum
wage.
Certified
Fire Fighter $11.71
Lieutenant $12.24
Captain $12.57
Asst.
Chief $13.79
Moved by Treasurer Phillips Seconded
by Trustee Newman
Supervisor Behnke
Yes Trustee Bartlett Yes
Clerk
Bammer Excused Trustee Ensign Yes
Treasurer
Phillips Yes Trustee Newman Yes
Trustee Houseman Yes
Vote shows 6 yes, 0 no and 1 excused, resolution #08-25 stands adopted.
PENNFIELD
CHARTER TOWNSHIP
RESOLUTION #08-26
(A Resolution for Budget Amendments for the Pennfield Charter
Township General
Operations Budget for Fiscal Year 2007-2008)
BE IT RESOLVED, that the Pennfield Charter Township Board hereby
approves the following budget amendments for Fiscal year 2007-2008
1. Amend expenses to increase line item:
Townboard:
101-101.000-702.000, Salaries $
100.00
Elections:
101-191.000-940.000, Rent $
200.00
Assessor:
101-209.000-716.000, Employee Insurance $
649.00
Clerk:
101-215.000-715.000, Social Security $ 169.00
General Office:
101-249.000-704.000, Part-time Salaries $ 1,900.00
101-249.000-715.000, Social Security $
252.00
101-249.000-740.000, Operating Supplies $
243.00
101-249.000-802.000, Legal $ 1,000.00
101-249.000-851.000, Telephone
$ 10.00
101-249.000-902.000, Advertising $ 1,000.00
101-249.000-921.000, Heat $
250.00
101-249.000-977.000, Capital Outlay-Equipment $ 1,084.00
Treasurer:
101-253.000-715.000, Social Security $
151.00
Police:
101-301.000-802.000, Legal $
100.00
101-301.000-921.000, Heat $
50.00
Fire Department:
101-336.000-704.000, Part-time salaries $ 1,800.00
101-336.000-740.000, Operating Supplies $
300.00
101-336.000-921.000, Heat $
50.00
101-336.000-922.000, Electricity $
106.00
Planning/Zoning:
101-410.000-811.000, Board of Appeals $
200.00
Other Appropriations:
101-960.000-810.000, Board of Review $
356.00
101-960.000-920.000, Streetlights $
100.00
2. Amend expenses to decrease line item
Elections:
101-191.000-777.000, Repair/Maint. - Equipment $
4,000.00
101-191.000-802.000, Legal
$ 800.00
101-191.000-861.000, Mileage $
100.00
101-191.000-902.000, Advertising
$ 500.00
101-191.000-956.000, Miscellaneous Expense
$ 450.00
3. Amend revenues to increase line item
101-000.000-664.000, Interest earned $
2,220.00
101-000.000-664.002, Workers comp dividend $
2,000.00
TOTALS $ 10,070.00 $10,070.00
4. Amend revenues to decrease line item
101-000.000-698.001, Loan proceeds $217,569.00
5. Amend expenses to decrease line item
Fire Department:
101-336.000-975.000, Capital Outlay - Building
$ 5,581.00
101-336.000-981.000, Capital Outlay - Vehicle
$242,772.00
6. Amend expenses to increase line item
Fire Department:
101-336.000-977.000, Capital Outlay - Equipment $ 29,584.00
101-336.000-704.000, Part-time salaries $
1,200.00
TOTALS $248,353.00 $248,353.00
Moved by Treasurer Phillips Seconded by Trustee
Newman
Supervisor Behnke Yes Trustee Newman Yes
Clerk Bammer Excused Trustee Bartlett Yes
Treasurer Phillips Yes Trustee Ensign Yes
Trustee Houseman Yes
Vote shows 6 yes, 0 no and 1 excused, Resolution #08-26 stands adopted.
PENNFIELD CHARTER
TOWNSHIP
RESOLUTION #08-27
(A Resolution to amend the Pennfield Charter Township
Permits/Inspections Budget for Fiscal Year 2007-2008)
BE IT RESOLVED, that the Pennfield Charter Township Board hereby
officially approves the following budget amendments within the
Permits/Inspections Fund for Fiscal year 2007-2008.
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