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'Township Board Meeting Minutes' Minutes: June 12, 2007

June 12, 2007

Jun 12th, 07

CHARTER TOWNSHIP OF PENNFIELD
REGULAR MEETING MINUTES
June 12, 2007

Supervisor Behnke called the meeting to order at 7:00 p.m. at the Pennfield Township Huntington Hall. Present were Supervisor Behnke, Clerk Bammer, Treasurer Phillips and Trustees Bartlett, Houseman, Ensign, and Newman. There were 12 citizens present. Supervisor Behnke ask for a moment of silence and led the Pledge of Allegiance.

PUBLIC COMMENTS/PROCLAMATIONS/PRESENTATIONS
Three citizens spoke on the following items:
  1) The ditch in front of the school – Looks Bad!
  2) Repairs on St. Mary's Lake Road
  3) Sound system for the meetings
  4) Thanks to Deputy Rivera, 10 students and Senior Citizens for putting out flags for Memorial Day at Hick’s Cemetery.

ADDITIONS/DELETIONS TO THE AGENDA
It was moved and seconded by (Houseman/Ensign) to approve the agenda as presented. Motion carried.

CONSENT AGENDA
It was moved and seconded by (Houseman/Ensign) to approve the Regular Board Meeting Minutes of May 9th, and to accept various department reports. Motion carried.

DEPARTMENT REPORTS:

POLICE
Sergeant Wiersma will be in charge of the Department for the summer. Sgt. Wiersma gave the monthly report for May 2007. The stats for the month of May are as follows: there were 261 calls for service, 153 Traffic Citations, 201 Verbal warnings, 12 Traffic crashes, 82 Arrests, 76 Self-generated complaints, 261 Dispatched complaints, 807 Property inspections.

FIRE
Chief Tim Smith gave the fire report. The stats for the month of May are as follows: there were 67 fire runs for the month; 6 Fire, 38 Rescue & EMS, 9 Hazardous Conditions (no fire), 6 Service calls, 7 Good Intent calls and 1 False Alarm & False Call. Training: There were two drills for the month.
Apparatus: There was some transmission work done on 1532.

ASSESSOR/ZONING
All of the deeds, property transfers, property splits and Homestead Exemptions are current. There were two land divisions and one parcel combined in May.

Zoning:
The Zoning Board of Appeals did not meet in the month of May.

Planning:
The Planning Commission met May 7, 2007. They approved the Zoning Ordinance with the new change and amendments for churches being a special use in residential districts rather than a permitted use. Wal-Mart submitted a revised site plan downsizing the size of store from 197,278 square feet to 155,146 square feet. Wal-Mart will remain a Super Center and have all the original businesses with exception of the Drive thru Pharmacy department. Planning approved the new site plan subject to final sign off from the City of Battle Creek sewer and wellhead protection areas.

UTILITIES
Over 1,200 meter reads for the month of May 2007. There were 20 Miss Dig Stakings. Water samples for the month came back OK. Tested for partial chemicals in our water; everything came back excellent. The Water Tower was power washed this month.

PERMITS

BUILDING
12 permits (023-034)     $     3,337.53
ELECTRICAL
7 permits (029-035)     $     1,060.00
MECHANICAL
4 permits (026-029)     $        425.00
PLUMBING
4 permits (011-014)     $        785.00
ZONING
2 permits (005-006)     $        100.00

CODE ENFORCEMENT

Conducted 100 property inspections for blight and zoning violations.
There were 63 complaints/violations for the month of May as follows:

08 violations for junk, trash & rubbish.
09 violations for unlicensed and or inoperable vehicles.
00 violations for unsafe structure.
05 violations for parking/storing of vehicles & recreational vehicles.
02 violations of zoning.
34 violations for overgrown grass.
05 violations of Township Ordinances.

PENNFIELD CHARTER TOWNSHIP RESOLUTION #07-37
(A Resolution approving the installation of fencing along the McAllister Road Bridge.)

WHEREAS, the Charter Township of Pennfield Township Board believes that it is in the public’s best interest for safety reasons that fencing be installed on both sides of the McAllister Road Bridge, and

WHEREAS, the Calhoun County Road Commission has granted permission for the installation of such fencing, and

WHEREAS, the Calhoun County Road Commission has agreed to supervise the installation of such fencing, so

THEREFORE BE IT RESOLVED, that the Township Board for the Charter Township of Pennfield hereby agrees to pay an amount not to exceed $4,000.00 for the installation of said fencing and that such monies will be paid from the Township Metro Fund account.

PENNFIELD CHARTER TOWNSHIP RESOLUTION #07-38
(A Resolution approving the road repair of Primrose Trail from Capital Avenue, NE to the Township property line along Primrose Trail)

WHEREAS, the portion of roadway from Capital Avenue, NE to the Township Property line along Primrose Trail is in need of repair, and

WHEREAS, the Calhoun County Road Commission has provided a cost estimate to overlay 3” of asphalt along this portion of Primrose Trail in an amount not to exceed $4,000, and

WHEREAS, the Besco Water Company has agreed to pay half of this cost, so

THEREFORE BE IT RESOLVED, that the Township Board for the Charter Township of Pennfield hereby agrees to pay an amount not to exceed $4,000.00 for the road repair of Primrose Trail from Capital Avenue NE to the Township property line with the understanding that the Besco Water Company will reimburse the Township half of this cost, and

STILL FURTHER BE IT RESOLVED, that the Township portion of this cost will be paid through the Township METRO Fund.

PENNFIELD CHARTER TOWNSHIP RESOLUTION #07-39
(A Resolution to repair the ditch area along 27 Garden Avenue)

WHEREAS, the ditch area in front of 27 Garden Avenue was disturbed by the extension of a sewer line to the Capital 94 property, and

WHEREAS, the ditch area was not placed back into the same condition as it was prior to construction of the sewer line extension, and

WHEREAS, the Calhoun County Road Commission has indicated that the ditch area meets the very minimum standards required, and

WHEREAS, the Township recognizes that the ditch area is a problem for the property owner at 27 Garden, so

THEREFORE BE IT RESOLVED, that the Township Board for the Charter Township of Pennfield hereby agrees to accept the bid of Hoyt McMillon Construction for repair of the ditch area in front of 27 Garden Avenue in an amount not to exceed $980.00, and

STILL FURTHER BE IT RESOLVED, that the cost of repair be paid through the Township METRO Fund.

Moved by Trustee Houseman  Seconded by Trustee Ensign
Supervisor Behnke Yes  Trustee Bartlett Yes
Clerk Bammer  Yes  Trustee Ensign Yes
Treasurer Phillips Yes  Trustee Newman Yes
Trustee Houseman Yes
Vote shows 7 yes, 0 no and 0 excused, Resolution #07-39 stands adopted.

It was moved and seconded by (Houseman/Ensign) to approve the proposed easement agreement and to direct the Township Supervisor and Township Clerk to sign the Consumer’s easement agreement. Motion carried.

It was moved and seconded by (Houseman/Ensign) to accept the Letter of Retirement from Assessor/Zoning Administrator Gary Graber with special regrets, effective July 27, 2007. Motion carried.

It was moved and seconded by (Houseman/Ensign) to accept the resignation letter of Mr. Bruce Tuck, with regrets, from his position on the Pennfield Township Planning Commission effective June 12, 2007. Motion carried.

It was moved and seconded by (Houseman/Ensign) to approve the Employee Handbook Sections 1-5. Motion carried.

It was moved and seconded by (Houseman/Ensign) to approve the request of Mrs. Olmstead, as permitted under Section 3.17 (Temporary dwellings or structures and seasonal dwellings) of our Township Zoning Ordinance for a period of one-year beginning on June 12, 2007. Motion carried.

It was moved and seconded by (Houseman/Ensign) that the Township Board approves the appointments to the AMSA Construction Board of Appeals to be effective July 1, 2007 as follows:

AMSA Member	Term to Expire	Alternates for One Year
Todd Johnson	June 30, 2008	Darrel Swanson
Jeff Hodgson	June 30, 2009	Darrell Burke
Jim Lawrence	June 30, 2010	Dave Farmer
Tom Beuchler	June 30, 2011
Larry Rizor	June 30, 2012

Motion carried.

It was moved and seconded by (Houseman/Ensign) to terminate the agreement with Suntech Michigan LLC and Michigan Tower effective immediately and that a letter be sent to each Company indicating such. Motion carried.

TREASURER'S REPORT
Treasurer’s report shows the balances on hand for May 31, 2007.

General Fund	$ 1,491,480.80
Metro Act - Maint.	$ 16,419.53
Public Safety	$ 16,610.65
Parks	$ 12,300.74
Permits / Inspections	$ 3,326.64
Sewer	$ 844,872.83
Water	$ 465,259.64
Trust & Agency	$ 12,668.50
Tax Collection	$ 989.44
Paving Assessment	$ 0.00
TOTAL	$ 2,863,928.77

It was moved and seconded by (Houseman/Ensign) to receive and place on file the Treasurer's Report. Motion carried.

It was moved and seconded by (Houseman/Ensign) to approve the payment of the monthly bills in the amount of $116,511.25. Motion carried. (See addendum A).

PUBLIC COMMENT
Two citizens spoke on the following items:
  1) Would like to see the agenda and board packet on the website.
  2) Thanks for the Newsletter.

TRUSTEES PERSONAL PRIVILEGE
The Board packets are to large to put on the website.
Taxes will be going out July 1, 2007.

It was moved and seconded by (Houseman/Ensign) to set a Special Board Meeting for Thursday, June 21, 2007 at 7 pm here at the Township Hall. Motion carried.

REQUESTS/DISCUSSIONS/ANNOUNCEMENTS BY THE CHAIR

The Township Office will be closed on Wednesday, July 4th.
The next regularly scheduled meeting will be held on July 10, 2007, at 7:00 pm.

It was moved and seconded by (Houseman/Ensign) to adjourn the meeting at 8:00 p.m. Motion carried.

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